Effective facility management
Make your work easier and manage your processes related to the management of facility and equipment easily and from one place. Acquire an advanced platform adapted to your procedures, covering most of the needs of your company. The software automates the management processes and solutions of unexpected events and actively communicates with users within the framework of defined workflows via e-mail or mobile application. The software also manages the work of your employees as well as relations with your business partners from the offer to invoicing. The software provides the management with analytical data using dashboards and reports. Manage your company in a smart and effective way.
Thanks to Planning of Maintenance and Revisions with the INSIO system, you will ensure smooth and trouble-free operations of your buildings, equipment, and machines.
You will acquire a well-organized register for scheduled maintenance and revisions of all equipment and technological systems or for planning and implementing required checks and monitoring of repairs. The functionality will allow you to define the plan of maintenance and revisions, activities to be performed, employees who will be performing such activities, equipment on which the activities are to be performed and the periodicity of them.
Individual technological systems and equipment can be divided into well-organized sections or displayed as a summary overview of all technological systems found in a specific building. In addition, you can assign standardized maintenance plans to individual items of equipment defined in the templates form.
The system monitors adherence to the dates of revisions and in the case of an unscheduled service intervention, the plan of future revisions is adjusted and/or the plan can be adjusted manually as well.
For each item of equipment, documentation proving the implemented revisions or service can be attached. In the overview of equipment maintenance, you can view a list of all service interventions, including the previews of attached reports.
Thanks to the overview of implemented work and the possibility to approve purchase orders, you acquire a perfect overview of costs related to service interventions in individual technological systems as well as total costs related to the building. By planning regular service checks, you will reduce the costs related to maintaining technological systems.
The definition of access for individual users allows you to assign various access rights to individual users belonging to individual sections and by the focus of their activity.
What do the scheduled maintenance and revisions offer?
- Details on individual items of equipment
- Plans of maintenance and revisions
- Lists of maintenance activities
- List of secondary equipment
- List of documents pertaining to individual items of equipment
- Registration details
- List of equipment related costs
- Mobile application
What does the system do for you?
Monitors, checks, and automatically generates activities based on the plans that should be implemented within the framework of maintenance.
Within the framework of the aforementioned, the system allows
- Monitoring and evaluating relevant due dates
- Required due dates
- Implementation plan
- Actual date and time of implementation
- Activity workflow (specification, implementation, check, submission of required documentation, such as revision report, etc.)
- Record of material used
- Registration of time used by the employee (or more employees)
- Possibility of assigning a solution to an external provider
- Connection to the Purchase Orders module (for the purpose of ordering material and services) and Business Case (for the purpose of billing and monitoring of the economic result of the activity)
- Monitoring of internal and external costs (and/or groups of costs related to purchases and sales)
Management of technological systems and assets using the INSIO platform provides an overview of the current state of the assets, maintenance activities, allows you to inspect service documentation, including invoices, purchase orders, and approval documentation. All documentation can be arranged according to the type of technological systems, objects, or manufacturer and supplier.
You can then monitor the plan of maintenance and its periodicity for individual technological systems, the overview of individual activities, secondary equipment, parameters, registration details, and costs related to equipment or the development of consumption in time.
Thanks to the digital form of documents, you save time that would have to be otherwise spent on search in archives, and eliminate troubles related to losing documents.
Acquire a powerful communication channel and helpdesk system for entering and resolving requests.
The HelpDesk module will help you resolve any unexpected events, starting with their reporting, course of the solution, structuring, up to the SLA and budget monitoring.
Monitor requests related to individual objects, customers or technologies and have the processes under control. Be on good terms with your customers thanks to a uniform communication channel and the monitoring of performance under SLAs.
The system provides easy communication between the head office and branches – you can delegate requests both within the framework of individual departments, and to individual regions or buildings.
- Registration of requests submitted by employees as well as customers
- Information on the progress of the solution and request structuring
- Request workflow and status
- Monitoring of performance under SLAs
- Budget monitoring
- Extensive options available for defining access and authorization
- Integration with third-party systems
- Mobile application
More Information on Functions
The warehouse with all relevant information available. Register easily and have all information about warehouse management, inventory level, inventory location, etc. at hand.
The system allows you to issue stock receipt forms/stock release forms, reporting, financial evaluation of the warehouse, evaluation within the framework of business cases and for example warehouse preliminary evaluation and subsequent corrections based on received invoices as well.
We also support special registers, such as mobile handy warehouses or order-related warehouses where goods and material can be stocked up in direct relation to a contract/order.
Connection with the Order and Received Invoices modules is a matter of course.
- Stock receipt forms
- Stock release forms
- Stock transfer forms
- Stock cards
Why choose INSIO
100% web platform
you do not have to install any software, the only thing you need is an Internet browser.
will help you manage you work in the field. The application integrates third-party technologies, such as GPS, NFC, QR or bar codes and you can download it for Apple or Android mobile phones.
with your existing application (SAP, MS Dynamics AX, ERP systems, accounting, wage, and other programs).
easy to use, intuitive user interface, easy operation, appearance adapted to your identity.
Maximum level of security
of your data by encoding, SSL protocol, external audits and penetration tests of the application and data repository.
Wide range of setting options
customization, and behaviour of the application. Centralized management of code lists and authorizations.
Optimized for the pace of work
The application is fast and will not be slowed down even in the case of large volumes of processed data.
Various language versions
Your foreign colleagues will be able to use the application in their native language.
Zero capital expenditure
You pay only for what you actually use
You do not need your own IT infrastructure
Secured access anywhere at any time