Porsche Czech Republic, representing the largest European car manufacturer, is a significant player in the Czech car market. With more than 500 employees and a wide range of car models, from economical to premium SUVs and utility vehicles, the company places great emphasis on comprehensive customer services. The decision to digitize stemmed from the need to automate existing processes and streamline the work of employees, which was no longer sustainable using only Excel or paper documentation. 

What did the company want to achieve?

The goals were clear: to transform and optimize existing processes from procurement requests and contract management to attendance and time recording, and to provide users with an intuitive environment for employees and their daily activities. The company was looking for a flexible and robust solution that would replace or integrate existing systems and simplify internal processes.

Why INSIO?

After careful consideration, INSIO software was chosen for its flexibility and wide range of modules. The selection was also supported by easy integration with existing systems, minimizing the need for extensive changes in Porsche's IT infrastructure. Thanks to the modular design of INSIO, it was possible to quickly implement solutions tailored to specific requirements in all desired areas. The offer of analytical and reporting tools, providing a detailed overview
of company operations and performance, also played a significant role.

Benefits and Results

Thanks to digitization with INSIO, Porsche Czech Republic s.r.o. experienced a number of benefits:

Purchase Orders: Automation of the purchase order process brought not only acceleration
and simplification of the approval process, but also more transparent supplier management and better communication with partners due to integration with SAP.

Contract Management: The transition to contract management meant that creating, approving, and storing contracts is now faster and smoother. With a central repository and alerts informing about the approaching expiration of contracts, their management has become more intuitive and comprehensible. Additionally, digital signing and tracking changes in documents before their final approval provide users with assurance of the accuracy and completeness of contractual conditions.

Documents and Validity Tracking: The document management system ensured easy accessibility of all documents and secure storage in compliance with internal regulations. The functions of read confirmation
and limited document visibility based on user rights increased internal control and compliance with standards. This also facilitated audit processes.

Attendance and Time Recording: Employees can easily log in and record their working hours from any location, simplifying payroll calculations and bringing significant time savings in preparing payroll statements.

Travel Orders: The system simplified the planning of business trips and calculation of allowances in compliance with current legislation. This led to faster approval and disbursement of travel allowances with less administrative burden.

Time and Cost Savings: Thanks to the simplification of daily activities, it was possible to save up to 9 hours of work per employee per month. Additionally, by streamlining routine tasks and reducing manual work, there was a significant reduction in expenses.

Flexibility and Integration: The system was easily integrated with existing systems (including SAP).

What did INSIO change?

Implementing INSIO represented a big step forward in how the company manages its daily activities. From purchase orders and contract management, through perfect organization of documents, to attendance and time recording – everything moved to an online environment. 

What did it bring? Faster processes, less paperwork, and happier employees who can now dedicate more time to what really matters.

Roman Marsa, Project Manager, shares his experience:

"By working with INSIO, we gained a more flexible working environment and significantly reduced costs. Moving to the online space allows us to meet virtually with full support for working on shared documents online, whether it's orders, contracts, attendance records, or travel orders."

Conclusion

Digitization is not just a trend. It represents a key strategy in competitiveness in the current and future market. Collaborating with INSIO brought significant competitive advantages to this leading company in the automotive industry, from simplifying company processes to providing better customer services.

This example shows that investing in the right digital solution can lead to significant improvements in all aspects of business, and that it is possible to overcome diverse challenges and achieve extraordinary results. The right technological partner can propel the company to a new level.