Online contract approvals: A modern approach to administration
Contract management
Online contract approvals: A modern approach to administration
Author
Kristián Kudrhalt
27 August 2024
Online contract approval is becoming a common part of modern administration. This process not only saves time and costs but also increases work efficiency and data security. In this article, we will look at the advantages, functioning, and examples of the use of online contract approval and what tools and challenges this process brings with it.
Key Points
• Online approval of contracts saves time and money.
• Process automation increases work efficiency.
• Security measures are crucial for data protection.
• Small and medium-sized enterprises can also benefit from digitalization.
• The future brings further innovations and integrations.
Advantages of online contract approval
Time and cost savings
Online contract approval significantly reduces the time and costs associated with the traditional paper process. Companies do not have to print, sign, and physically deliver documents, leading to savings on paper, ink, and postage. Additionally, digital documents can be easily archived and retrieved, saving employees' time.
Increased work efficiency
With online contract approval, employees can work more efficiently. Electronic systems allow for quick document approvals, reducing the waiting time for signatures and increasing productivity. Automated notifications also remind of upcoming deadlines, minimizing the risk of missing important deadlines.
Process automation
Automation is a key component of online contract approval. Systems like insio allow for workflow automation, meaning that documents are automatically routed to the right individuals for signature and approval. This process reduces manual work and ensures that all changes are recorded and easily accessible.
Online contract approval brings a modern and efficient approach to administration, simplifying and speeding up corporate processes.
How online contract approval works
Steps to implementation
Implementing online contract approval involves several key steps:
1. Needs analysis: Determine the specific needs of your organization.
2. Selecting suitable software: Choose software that best meets your requirements.
3. Integration with existing systems: Ensure that the new system is compatible with your current systems.
4. Employee training: Provide training so that employees know how to use the new system.
5. Testing and tuning: Conduct thorough testing before launching the system.
Technological requirements
To successfully implement online contract approval, certain technological requirements must be met:
• Stable internet connection: Ensure that all users have access to fast and stable internet.
• Security certificates: Use certificates to secure data.
• Compatibility with various devices: The system should be accessible from computers, tablets, and mobile phones.
Security measures
Security is a key aspect of online contract approval. Here are some important measures:
• Two-factor authentication: Use two-factor authentication to enhance security.
• Data encryption: All data should be encrypted during transfer and when stored.
• Regular updates: Ensure that the software is regularly updated and protected against new threats.
Process automation can significantly simplify and speed up contract approval, leading to increased efficiency and reduced errors.
Examples of using online contract approval
Law firms
Law firms can greatly benefit from online contract approval. All information is available in one place, simplifying document management. Additionally, various deadlines, such as contract expirations or certificate renewals, can be easily tracked.
Corporate environment
In the corporate environment, online contract approval is essential for streamlining processes. Approval processes that previously required multiple levels of signatures can now be automated. Employees can generate contracts only when they are automatically approved by the system.
Small and medium-sized enterprises
Small and medium-sized enterprises can use online contract approval to optimize their administrative tasks. This process simplifies management and ensures that all documents are approved quickly and efficiently. Moreover, due to digitalization, companies can easily enter into contracts with clients without the need for physical presence.
The importance of digitalization in administration
Reduction of paperwork burden
Digitalizing administration brings a significant reduction in paperwork burden. Companies transitioning to digital systems can eliminate the need for physical documents, leading to savings on printing and storage costs. Furthermore, digital documents are easily accessible and can be shared among employees without the need for physical transfer.
Improved access to information
Digital documents allow for instant access to information. This is crucial for companies that need to respond quickly to client requests. Document management systems (DMS) enable employees to search for and share documents more efficiently than ever before. This access enhances overall productivity and improves customer service.
Increased data security
Paper documents can be easily lost or stolen, posing a security risk. Digital documents are protected by various levels of security, including encryption and access rights. This means that sensitive information is better protected from unauthorized access. Automation of processes also reduces the risk of human error, further enhancing data security.
Transitioning to digital administration is not just about saving paper, but also about improving the efficiency and security of corporate processes.
Tools for online contract approval
Document management software
Document management software is a key tool for online contract approval. It allows for centralized storage, organization, and easy retrieval of documents. This way, you have all the information in one place and can quickly find it, significantly increasing work efficiency.
Electronic signatures
Electronic signatures are essential for trustworthy authorization of digital transactions. Several mechanisms exist, such as handwritten electronic signatures, one-time passwords via SMS, or two-step authentication. These methods ensure that documents are signed securely and are legally binding.
Automatic notifications
Automatic notifications are useful for tracking various deadlines, such as contract expiration dates or employee birthdays. These notifications help you keep track of important events and deadlines, which is crucial for effective document management.
Process automation, such as invoice approval, can significantly reduce manual handling and errors, leading to better decision-making and performance tracking.
Challenges and solutions when implementing online contract approval
Resistance to change
One of the main challenges is resistance to change. Employees may have concerns about new technologies and changes in work procedures. It is important to ensure sufficient communication and training so that employees feel comfortable and prepared for new processes.
Technical issues
Implementing new systems can bring technical problems. These issues may include incompatibility with existing systems or outages. It is important to have a plan in place to address these problems and ensure that technical support is available.
Employee training
Successful implementation of online contract approval requires employee training. Employees must be familiar with the new procedures and tools to work effectively. Training should be regular and include practical demonstrations and opportunities to ask questions.
Implementing online contract approval can be challenging, but with the right approach and support, most challenges can be overcome, leading to a more efficient and modern work environment.
The future of online contract approval
Trends in digitalization
In the future, digitalization is expected to play an increasingly larger role in contract approval. Companies will invest more in technologies that allow faster and more efficient processing of documents. This trend will be supported by the growing need to expedite signing and minimize physical forwarding of documents.
Innovations in security
Data security will continue to be a key factor. New technologies such as blockchain could provide a higher level of security and transparency. Companies will need to constantly update their security protocols to protect sensitive information from cyber threats.
Integration with other systems
Integrating online contract approval with other corporate systems such as ERP and CRM will be essential for achieving maximum efficiency. This integration will enable the automation of many processes and reduce the need for manual intervention, leading to higher productivity and fewer errors.
The future of online contract approval is inextricably linked to advancements in digitalization and security technologies. Companies that adapt to these changes will have a competitive advantage in the market.
Conclusion
Online contract approval represents a modern and efficient approach to administration that can significantly simplify and accelerate everyday work processes. Digitalization of administration is not just about converting paper documents into electronic form, but also about better organization, easier access to information, and increased data security. Companies that choose this move can expect time and cost savings and reduced errors. Moreover, the modern approach to administration will be appreciated not only by employees but also by clients, who will receive faster and better service. It is therefore time to move away from old ways and transition to digital solutions that bring many benefits and simplify work.
Frequently Asked Questions
What are the main advantages of online contract approval?
Online contract approval saves time and money, increases work efficiency, and enables process automation.
How is the implementation of an online contract approval system carried out?
Implementation involves several steps, such as selecting suitable software, training employees, and setting up security measures.
Is online contract approval secure?
Yes, modern online contract approval systems use advanced security technologies such as encryption and two-factor authentication.
What technological requirements are needed for online contract approval?
You need a stable internet connection, a computer or mobile device, and suitable document management software.
For what types of businesses is online contract approval suitable?
Online contract approval is suitable for law firms, corporations, and small and medium-sized enterprises.
What tools are available for online contract approval?
The main tools include document management software, electronic signatures, and automatic notifications.
Key Points
• Online approval of contracts saves time and money.
• Process automation increases work efficiency.
• Security measures are crucial for data protection.
• Small and medium-sized enterprises can also benefit from digitalization.
• The future brings further innovations and integrations.
Advantages of online contract approval
Time and cost savings
Online contract approval significantly reduces the time and costs associated with the traditional paper process. Companies do not have to print, sign, and physically deliver documents, leading to savings on paper, ink, and postage. Additionally, digital documents can be easily archived and retrieved, saving employees' time.
Increased work efficiency
With online contract approval, employees can work more efficiently. Electronic systems allow for quick document approvals, reducing the waiting time for signatures and increasing productivity. Automated notifications also remind of upcoming deadlines, minimizing the risk of missing important deadlines.
Process automation
Automation is a key component of online contract approval. Systems like insio allow for workflow automation, meaning that documents are automatically routed to the right individuals for signature and approval. This process reduces manual work and ensures that all changes are recorded and easily accessible.
Online contract approval brings a modern and efficient approach to administration, simplifying and speeding up corporate processes.
How online contract approval works
Steps to implementation
Implementing online contract approval involves several key steps:
1. Needs analysis: Determine the specific needs of your organization.
2. Selecting suitable software: Choose software that best meets your requirements.
3. Integration with existing systems: Ensure that the new system is compatible with your current systems.
4. Employee training: Provide training so that employees know how to use the new system.
5. Testing and tuning: Conduct thorough testing before launching the system.
Technological requirements
To successfully implement online contract approval, certain technological requirements must be met:
• Stable internet connection: Ensure that all users have access to fast and stable internet.
• Security certificates: Use certificates to secure data.
• Compatibility with various devices: The system should be accessible from computers, tablets, and mobile phones.
Security measures
Security is a key aspect of online contract approval. Here are some important measures:
• Two-factor authentication: Use two-factor authentication to enhance security.
• Data encryption: All data should be encrypted during transfer and when stored.
• Regular updates: Ensure that the software is regularly updated and protected against new threats.
Process automation can significantly simplify and speed up contract approval, leading to increased efficiency and reduced errors.
Examples of using online contract approval
Law firms
Law firms can greatly benefit from online contract approval. All information is available in one place, simplifying document management. Additionally, various deadlines, such as contract expirations or certificate renewals, can be easily tracked.
Corporate environment
In the corporate environment, online contract approval is essential for streamlining processes. Approval processes that previously required multiple levels of signatures can now be automated. Employees can generate contracts only when they are automatically approved by the system.
Small and medium-sized enterprises
Small and medium-sized enterprises can use online contract approval to optimize their administrative tasks. This process simplifies management and ensures that all documents are approved quickly and efficiently. Moreover, due to digitalization, companies can easily enter into contracts with clients without the need for physical presence.
The importance of digitalization in administration
Reduction of paperwork burden
Digitalizing administration brings a significant reduction in paperwork burden. Companies transitioning to digital systems can eliminate the need for physical documents, leading to savings on printing and storage costs. Furthermore, digital documents are easily accessible and can be shared among employees without the need for physical transfer.
Improved access to information
Digital documents allow for instant access to information. This is crucial for companies that need to respond quickly to client requests. Document management systems (DMS) enable employees to search for and share documents more efficiently than ever before. This access enhances overall productivity and improves customer service.
Increased data security
Paper documents can be easily lost or stolen, posing a security risk. Digital documents are protected by various levels of security, including encryption and access rights. This means that sensitive information is better protected from unauthorized access. Automation of processes also reduces the risk of human error, further enhancing data security.
Transitioning to digital administration is not just about saving paper, but also about improving the efficiency and security of corporate processes.
Tools for online contract approval
Document management software
Document management software is a key tool for online contract approval. It allows for centralized storage, organization, and easy retrieval of documents. This way, you have all the information in one place and can quickly find it, significantly increasing work efficiency.
Electronic signatures
Electronic signatures are essential for trustworthy authorization of digital transactions. Several mechanisms exist, such as handwritten electronic signatures, one-time passwords via SMS, or two-step authentication. These methods ensure that documents are signed securely and are legally binding.
Automatic notifications
Automatic notifications are useful for tracking various deadlines, such as contract expiration dates or employee birthdays. These notifications help you keep track of important events and deadlines, which is crucial for effective document management.
Process automation, such as invoice approval, can significantly reduce manual handling and errors, leading to better decision-making and performance tracking.
Challenges and solutions when implementing online contract approval
Resistance to change
One of the main challenges is resistance to change. Employees may have concerns about new technologies and changes in work procedures. It is important to ensure sufficient communication and training so that employees feel comfortable and prepared for new processes.
Technical issues
Implementing new systems can bring technical problems. These issues may include incompatibility with existing systems or outages. It is important to have a plan in place to address these problems and ensure that technical support is available.
Employee training
Successful implementation of online contract approval requires employee training. Employees must be familiar with the new procedures and tools to work effectively. Training should be regular and include practical demonstrations and opportunities to ask questions.
Implementing online contract approval can be challenging, but with the right approach and support, most challenges can be overcome, leading to a more efficient and modern work environment.
The future of online contract approval
Trends in digitalization
In the future, digitalization is expected to play an increasingly larger role in contract approval. Companies will invest more in technologies that allow faster and more efficient processing of documents. This trend will be supported by the growing need to expedite signing and minimize physical forwarding of documents.
Innovations in security
Data security will continue to be a key factor. New technologies such as blockchain could provide a higher level of security and transparency. Companies will need to constantly update their security protocols to protect sensitive information from cyber threats.
Integration with other systems
Integrating online contract approval with other corporate systems such as ERP and CRM will be essential for achieving maximum efficiency. This integration will enable the automation of many processes and reduce the need for manual intervention, leading to higher productivity and fewer errors.
The future of online contract approval is inextricably linked to advancements in digitalization and security technologies. Companies that adapt to these changes will have a competitive advantage in the market.
Conclusion
Online contract approval represents a modern and efficient approach to administration that can significantly simplify and accelerate everyday work processes. Digitalization of administration is not just about converting paper documents into electronic form, but also about better organization, easier access to information, and increased data security. Companies that choose this move can expect time and cost savings and reduced errors. Moreover, the modern approach to administration will be appreciated not only by employees but also by clients, who will receive faster and better service. It is therefore time to move away from old ways and transition to digital solutions that bring many benefits and simplify work.
Frequently Asked Questions
What are the main advantages of online contract approval?
Online contract approval saves time and money, increases work efficiency, and enables process automation.
How is the implementation of an online contract approval system carried out?
Implementation involves several steps, such as selecting suitable software, training employees, and setting up security measures.
Is online contract approval secure?
Yes, modern online contract approval systems use advanced security technologies such as encryption and two-factor authentication.
What technological requirements are needed for online contract approval?
You need a stable internet connection, a computer or mobile device, and suitable document management software.
For what types of businesses is online contract approval suitable?
Online contract approval is suitable for law firms, corporations, and small and medium-sized enterprises.
What tools are available for online contract approval?
The main tools include document management software, electronic signatures, and automatic notifications.
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CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance
"Thanks to INSIO, we have reduced the time for administrative work related to business trips, as well as errors and costs. We have achieved efficient work on shared documents online."
Roman Marsa
Project Manager
Porsche Czech Republic Ltd.
"INSIO has enabled us to precisely plan and oversee inspections and maintenance, allowing us to comfortably manage our stores."
Petr Choděra
Facility Manager
XXXLutz s.r.o.
"INSIO software monitors all maintenance, inspections, and work deadlines for us. Thanks to this, we have a complete overview of all activities in our buildings and facilities."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"We had a vision of a paperless office. Thanks to INSIO, we have had a digital office since 2014."
David Jelen
CFO
NeoVize
"We have an overview of the entire purchasing process from orders, requisitions, invoice approval to documentation and access to all documents. All thanks to INSIO."
Marek Unčovský
Founder
RN Solutions a.s.
"Our invoice approval process across the entire group is now much faster. We have better oversight of processes and costs under control at the level of individual centers."
Květoslav Vilímek
Financial manager
COMFORT FINANCE GROUP CFG LTD
"Travel orders have been significantly simplified and clarified. Thanks to easy and quick approval, we can devote more time to our main activities in the field of pumps and valves."
Blanka Kašáková
Executive Assistant
KSB - PUMPY + ARMATURY
"The Helpdesk module has given us control over the management of our facilities. We have streamlined financial and operational processes, allowing us to focus on providing quality services to our clients."
Dušan Jedinák
Operations Director
KART s.r.o.
"The process from recording service tasks to invoicing has been simplified for us. Thanks to checklists and mobile signing, we have shortened the processing time."
Stanislav Stejskal
Financial Director
ALTRON a.s.
"The helpdesk from INSIO has brought order to our company. Now we communicate efficiently with customers and handle their requests quickly and on time."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"The online approval of purchase orders and an overview of the costs of individual objects enabled us to reduce the overall costs of our clients and optimize the delivery of our services."
Tomáš Korpáš
Director of Facility Management
ENGIE Services a.s.
"Task automation has allowed us to dedicate more time to strategic activities and employee development. Our HR processes are now simpler."
Lucie Urbanová
Head of HR
YOUPLUS life insurance