Why is cloud safer than paper?

In the daily battle for the security and integrity of corporate data, the question arises: How to store important information? Tradition may lead us to paper documents, but the rapid shift towards digitization brings us cloud solutions.

With paper documents, there is a risk of loss or damage due to water, fire, or other influences, but also the risk of falling into the wrong hands. On the other hand, cloud solutions provide multi-level security, including data encryption, which protects information from unauthorized access. In addition, they allow for easy backup and access rights management, meaning you can precisely control who has access to what information and monitor who and when worked with the data, which is practically impossible with paper documents.

Comparison of paper and cloud:

Paper documentation is susceptible to damage, requires space and causes higher costs for printing and storage, with time-consuming management and distribution.

In contrast, cloud solutions offer data encryption, flexible storage, cost savings, easy searchability, and the ability to collaborate instantly remotely.

Advantages of cloud solutions:

Data security

One of the key aspects that sets cloud services apart is their ability to protect data through encryption. In addition, authentication and authorization mechanisms ensure that only authorized users have access to sensitive information. Regular security audits and compliance with certifications, such as ISO/IEC 27001, emphasize the cloud provider's commitment to maintaining the highest security standards.

Data loss prevention

Cloud backup and data redundancy are now standard, reducing the risk of information loss to a minimum. Unlike paper, which can be stolen or destroyed, cloud data is stored
in secure data centers.

Flexibility and accessibility of the cloud

In today's world, where remote work is increasingly common, cloud solutions offer the possibility to access data from anywhere and any device. Teams can collaborate worldwide in real time.

Regulation and compliance

They help organizations comply with data protection regulations, such as GDPR. With their security measures and privacy policies, companies can more easily meet regulatory requirements and protect the privacy of their clients.

Environmental benefits

Transitioning to an online environment has a significant positive impact on the environment. Reduced paper consumption represents a more environmentally friendly choice for the planet. 

INSIO: Your partner in cloud security

Is it time to consider transitioning to the cloud? INSIO provides secure, efficient, and regulation-verified cloud services for businesses of all sizes. It's time to expand your horizons and take advantage of the benefits that the cloud offers.

Frequently Asked Questions

How can the cloud be more secure when data is online?

Thanks to advanced encryption protocols and continuous security monitoring, cloud data is protected from unauthorized access.

What if I lose internet access?

Most cloud services allow you to store documents locally, meaning you can access them offline. Once the connection is restored, all changes are synchronized back to the cloud.

Is it possible to transfer all existing paper documents to the cloud?

Yes, digitizing paper documents is a common practice, involving scanning and converting them into digital format for easier search and archiving.

How does the cloud help meet regulatory requirements?

Cloud services are designed with compliance with regulations in mind, such as GDPR data protection standards. Cloud providers often offer various tools and protocols to help users ensure compliance with applicable laws and regulations.